We take care of your paper

We make more than just software - we also scan your paper files.

Of course, we scan for you within the framework of an introduction project of the Digital Personnel File, however also on demand, always when you need a certain file. You can store your paper files securely in our archive or have these shredded after the digitisation.

Daily filing is one of the most time-consuming activities – we take care of this for you and scan daily for you. And if you still receive a lot of paper applications, however want to become digital in the HR, we also take over the application handling for you, classify and transmit the data into your digital processes and your HCM system.

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Top features at a glance

Digitisation of paper files

Within the introduction of the Digital Personnel File we scan your old files

Digitisation upon call

Through Scanning on Demand we scan whenever you need the document

Daily incoming post processing

Scanning of your incoming post, classification and provision in your systems

Logistics all relating to the digitisation

And of course this also includes transport and storage

Document despatch

Processing of the complete return despatch of post

Storage or destruction of files

Upon request we will store the paper documents after the digitisation or will destroy these

Your benefits with the Scan Services

  • Full service scanning
  • Storage in the security archive in Germany
  • Process integration from the scanning into your HCM
  • No more annoying scanning – daily scan service
  • Savings of up to more than 50%

Fits best with

Digital Personnel File

File your employee documents digitally and securely - in the aconso Digital Personnel File.

Whether on Premise or in the Cloud you are guaranteed maximum security standards for your confidential HR documents. The handling of the files moreover offers you further benefits, which facilitate your HR work:

  • Fully-integrated into your SAP, SuccessFactors or each HCM
  • In the Cloud or on Premise - 100% data security guaranteed
  • Location-independent access for the same status of information
  • Of course we also scan your paper files
Digital Personnel File

Process Management

Process management made simple – with more transparency improve the quality of service of your HR department.

With the aconso Process Management you can control processes easily such as

  • Onboarding process
  • Bonus letter
  • Pay rise
  • Adjustment to working hours
  • Creation of contracts
  • etc.
Process Management

Jedermann File

If everything is digital the communication with the employee should also be digital. Serve pay slips to the employees securely and digitally – this does not have to be a complicated project. With the Jedermann File data protection requirements and legal regulations can be complied with easily and they offer your workforce a comfortable solution in order to receive confidential documents securely from the HR department.

And the HR department does not only save paper and postage, but above all valuable time.

Jedermann File

Success Story

The entire application management from one provider – this is the request of a large German company with approx. 200,000 employees. The aim was a completely paperless processing of the application process in the own company. With approx. 250,000 applications a year, two thirds of these in a paper form, by all means a challenge.

aconso supplies a Full-Service solution of the incoming applications through the incoming post processing, sorting, classification and the transfer of all incoming applications – by post or digital – into the HR process.

Additional plus point: The executive receives a fast and direct access to applications and can react immediately. The integration into modern HCM solutions such as SuccessFactors is, of course, also possible.

Would you like to get to know our solution?

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