The secure exchange platform for employee documents

The Jedermann File is the modern platform solution for providing digital documents to your employees – full security guaranteed.

The Human Resources department can file documents in the Cloud platform simply and flexible. The employee can access the provided documents via a secure connection – in time,  location-independent and mobile.

This way HR can avoid media disruptions for example when providing pay slips and thus save time, money and paper.

Thanks to maximum security standards your confidential documents are 100% protected on the way to the employee.




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Top features at a glance

Data security

German computer centre
End-to-End encryption

Data protection

Access authorisations

Location-independent access

Web application or app for iOS

Process integration

Flexible integration of the documents

Private use for employees

Platform can also be used privately

Modern user interface

Comfortable working in modern Look & Feel

Benefits of the Jedermann File

  • Time, paper and cost savings
  • Secure and encrypted transmission
  • Simple and flexible access for the employee
  • Easy connection to your existing HR system
  • Integration into automated processes
  • State-of-the-Art-technology promotes modern employer brand

Application examples

  • Pay slip
  • Bonus letter
  • Information letter
  • Sick reports
  • Changes to address or account details
  • Each kind of employee communication

Fast cost savings

With 6,500 employees and one salary statement per month:

Costs yesterday: Approx. EUR 1.15 per despatch

Costs from tomorrow: service for only EUR 0.50

You save EUR 4,225 per month (EUR 50,700 per annum)

This pleases every HR smart saver!

Fits best with

Digital Personnel File

File your employee documents digitally and securely - in the aconso Digital Personnel File.

Whether on Premise or in the Cloud you are guaranteed maximum security standards for your confidential HR documents. The handling of the files moreover offers you further benefits, which makes your HR work easier:

  • Full integrated into your SAP, SuccessFactors or each HCM
  • In the Cloud or on Premise - 100% data security guaranteed
  • Location-independent access for the same status of information
  • Of course we also scan your paper files
    Digital Personnel File

    Process Management

    Process management made simple –improve the service quality of your HR department with more transparency.

    With the aconso Process Management you can control processes easily such as

    • Onboarding process
    • Bonus letter
    • Pay rise
    • Adjustment to working hours
    • Creation of contracts
    • etc.
    Process Management

    Reference Letter Generator

    With the aconso Reference Letter Generator you turn complex reference letter processes into simple document creation at the touch of a button.

    • Assessment according to school grades by the executives
    • CI-conform templates for an automated creation
    • Text modules coordinated and subjected to legal examination
    • No time-consuming release loops

    This way the annoying reference creation we know until today becomes a thing of the past!

    Reference Letter Generator

    Data security has maximum priority

    Security is given maximum priority with the transmission of sensitive HR documents to your employees.

    The Jedermann File with the confidential documents is located in a highly secure computer centre operated in Germany. Via a VPN connection HR can access the portal from the corporate network. The access by the employee to his Jedermann File from outside of the company is carried out via an End-to-End encryption so that maximum data protection is guaranteed.

    Would you like to get to know our solution?

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