Digital Personnel File

Document management - child’s play

The aconso Digital Personnel File – for the digital filing and management of HR documents.

Simplify your Human Resources work and digitise your employees’ files. Through the legally compliant filing in the Cloud or on Premise you have location-independent access to the data at all times and have the same status of information.

A full integration into SAP and SuccessFactors or any other HCM and therefore the take-over of all authorisation systems, time-saving search functions and reporting ensure the hassle-free management of your files.

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Top features at a glance

Location-independent access

At all times and from any location the same status of information for your employees

Data protection

Role-based access rights guarantee conformity to German data protection

Data security

Cloud or on Premise according to Germany security standards

SAP and SuccessFactors

Take-over of authorisation systems by full integration into your HCM

Automate compliance

With reminders, notes or the deletion function

Modern user interface

Comfortable working in modern look & feel facilitates the work

Fits best with

Process Management

Process management made easy – improve the service quality of your HR department with more transparency.

With the aconso Process Management you can easily control processes:

  • Onboarding-Process
  • Bonus letters
  • Pay rise
  • Adjustment of working hours
  • Creation of contracts
  • etc.
Process Management

Scan Services

Not only software – we offer the Full Service from one provider.

We digitise your files at the beginning of the introduction project of the Digital Personnel File or also step-by-step if required. You can also commission daily filing such as incoming post processing and integration of the data into your systems.

So to speak the complete care-free package all-relating to digitisation.

Scan Services

Jedermann File

If everything is digital the communication with the employee should also be digital. Serve pay slips to the employees securely and digitally – this does not have to be a complicated project. With the Jedermann File data protection requirements and legal regulations can be complied with easily and they offer your workforce a comfortable solution in order to receive confidential documents securely from the HR department.

And the HR department does not only save paper and postage, but above all valuable time.

Jedermann File

Success Story Digital Personnel File

It was also of central importance to us that our sensitive personnel documents are located at a data centre which complies with European standards and is subject to strict German data protection law.

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Your benefits with the Digital Personnel File

  • Higher quality and actuality of information
  • Easier daily filing and administration
  • Less space required
  • Fast HR service by easier access
  • Avoidance of file tourism and shadow files
  • Better data security and improved data protection
0 % time savings
0 % cost savings
0 % reduction in space

Digitisation– the simple first step

The first step into the digitisation is the Digital Personnel File. With its introduction you achieve visible results quickly.

aconso guarantees you short project terms and competent support. Convince yourself based on our overview for the project procedure.
Example of a project

Adapt aconso solutions flexibly – learn how to do this!

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Digital Personnel File in SAP and SuccessFactors

And, of course, aconso is fully integrated into your SAP HCM landscape, SuccessFactors (for example Employee Central) as well as into all processes and interfaces. As a certified SAP partner we enable our customers not only an optical integration into SAP, aconso can also be integrated as a tile into the dashboard interface in SuccessFactors. Furthermore the Digital Personnel File can be used according to the Fiori design standards. This way it always is only one click from SuccessFactors into the Digital Personnel File.

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