The business unit Industry Solutions at Lufthansa Systems AG is one of the leading IT service
companies for the aviation sector and offers the aconso Digital Personnel File to provide a
modern controlled Cloud solution.
The global company is integrating all its subsidiaries into a single system with the project name "HR Archive for LGBS, the Digital Personnel File at Lufthansa". A professional scanning service will scan approx. 35,000 paper personnel files for this project which, after processing, will then be sent to the aconso Digital Personnel File and stored in a data center in Frankfurt as audit-proof PDF/A files.
The "HR Archive for Globe" was launched in 2013 and the first scanning took place at the US company Lufthansa SkyChefs, a company with c. 10,000 employees. Supported by Industry Solutions, one of the Lufthansa Systems business units, a lean and innovative standard solution is now running. Owing to its multi-client capability and flexibility, the solution incurred no additional development costs to implement individually. This transition to digital employee documentation at SkyChefs was completed in just three months. Overall, the files from 16 companies in the Lufthansa Group are now stored in the "HR Archive for LGBS".
"Our staff will work with a standardised system, although the user interface may vary slightly depending on the country, requirements of the relevant legislation and the company practices in the registry structure", says Sabine Rüffer. "Functionalities including deletion, addition and searches will be identical. A particularly useful feature is the aconso client drag & drop function to enable the quick and easy transfer of electronic documents to the files."
The latest module for the HR toolbox at Lufthansa is the digital postman for employees combined with the open-access file. This module enables the HR department to send pay slips and salary statements digitally and efficiently.