Lufthansa

Digital Personnel Files in the Cloud

It was also of central importance to us that our sensitive personnel documents are located at a data centre which complies with European standards and is subject to strict German data protection law.

Michael Brass, HR IT Architect at LGBS

Digital Personnel Files in the Cloud to optimise HR processes

The business unit Industry Solutions at Lufthansa Systems AG is one of the leading IT service
companies for the aviation sector and offers the aconso Digital Personnel File to provide a
modern controlled Cloud solution.

Company

Global presence

Over 100,000 employees

Challenges

Standardised central HR archive

Migration of files from existing systems

Integration into the HR IT architecture

Future-proof and cost-effective

Solution

Digital Personnel File

Cloud solution

The project

The global company is integrating all its subsidiaries into a single system with the project name "HR Archive for LGBS, the Digital Personnel File at Lufthansa". A professional scanning service will scan approx. 35,000 paper personnel files for this project which, after processing, will then be sent to the aconso Digital Personnel File and stored in a data center in Frankfurt as audit-proof PDF/A files.

The digitisation of confidential records is a fundamental requirement for the Group-wide HR restructuring. It enables us to carry out remote processing and we can centralise and optimise all the HR processes simultaneously.
Sabine Rüffer Project Manager at LGBS

Global implementation of the aconso Digital Personnel File

The "HR Archive for Globe" was launched in 2013 and the first scanning took place at the US company Lufthansa SkyChefs, a company with c. 10,000 employees. Supported by Industry Solutions, one of the Lufthansa Systems business units, a lean and innovative standard solution is now running. Owing to its multi-client capability and flexibility, the solution incurred no additional development costs to implement individually. This transition to digital employee documentation at SkyChefs was completed in just three months. Overall, the files from 16 companies in the Lufthansa Group are now stored in the "HR Archive for LGBS".

Security writ large

  • Redundant data storage and physical separation of data
  • Data transfer between the data center and the user via a secure HTTPS connection
  • Sophisticated, organisation-specific authorisation protocol
  • Secure user identification and authorisation
  • Additional data protection through the encryption of documents on the server
It was also of central importance to us that our sensitive personnel documents are located at a data centre which complies with European standards and is subject to strict German data protection law.
Michael Brass HR IT Architect at LGBS

Built-in user-friendliness

"Our staff will work with a standardised system, although the user interface may vary slightly depending on the country, requirements of the relevant legislation and the company practices in the registry structure", says Sabine Rüffer. "Functionalities including deletion, addition and searches will be identical. A particularly useful feature is the aconso client drag & drop function to enable the quick and easy transfer of electronic documents to the files."

Lufthansa takes the next step towards digitisation

The latest module for the HR toolbox at Lufthansa is the digital postman for employees combined with the open-access file. This module enables the HR department to send pay slips and salary statements digitally and efficiently.

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