Endress+Hauser

Jedermann File

We are extremely satisfied with this portal solution. It takes us one more step in the right direction towards getting our company fit for the digital future.

Martin Döring, Human Resources Director, Endress+Hauser

Salary statements held in a secure digital mailbox

The Endress+Hauser Group now uses the aconso Jedermann File to overcome a sea of paperwork. By using this portal solution, company employees now have round-the-clock access to their salary statements from any location, eliminating the need for the HR department to send them out by post (a time-consuming and costly routine).

Company

Leading supplier of instrumentation, services and solutions for industrial process technology

Over 13,000 employees

 

Challenges

Save time and resources

Save costs

Integrate the system into the existing
SAP landscape

Solution

aconso Jedermann File

Pay slips, social insurance statements,
income tax notices

 

The project

Since 2016, employees at two of the group’s companies have been receiving their pay slips, social insurance statements and annual income tax notices with the aid of the aconso Jedermann File via a secure electronic space – entirely in digital form. Around 850 employees are now benefiting from this modern HR service at the Sales Centre in Germany and at Endress+Hauser InfoServe GmbH.

We gave serious consideration to the issue of sending out documents by post, as it is an extremely expensive process. We wanted to make it more efficient. In light of the fact that we want our group to be increasingly paperless, we looked around for a professional vendor.
Tobias Reuter Senior Process Consultant, Endress+Hauser

Digital pay slips replace the enveloping machine

Prior to this, HR employees had faced the monthly job of sending out individual statements by post. Despite using an enveloping machine, this largely manual task took at least one full working day – so automation was urgently needed. Endress+Hauser specified all their requirements for this digital solution in advance: alongside the secure transmission of data in the case of sensitive HR documents, there had to be smooth integration of the platform into the existing SAP landscape and a guarantee that employees could access their salary statements anywhere and anytime.

Portal solution awarded to aconso Jedermann File

Alongside the security aspects, the ability to easily integrate into SAP, and extensive flexibility in use, aconso made a strong impact because of its long-term experience.

 

We wanted a reliable vendor with a good reputation who would guarantee support for the years to come. In addition, aconso is the only company that makes documents available in a secure virtual data room, rather than sending them out to employees as encrypted emails.
Tobias Reuter Senior Process Consultant, Endress+Hauser

Whereas many companies use the Jedermann File as a public cloud solution, Endress+Hauser operate the portal in their own data centre in a private cloud.

In metaphorical terms, this functions like a ‘digital mailbox’: HR employees simply upload the salary statement to the portal. When loaded, the document goes into the secure personal area and the HR employee no longer has editing access to the document. To view their own personal data and documents, employees must first register themselves in the system and once authorisation is granted, the documents can be viewed and, if required, stored locally or printed out. The transmitted documents are deleted after two years.

The HR staff responsible at Endress+Hauser place great value on the time saved by eliminating the postal despatch of documents by hand. Statements are now controlled directly on the screen, a procedure which, after a short familiarisation period, is now running smoothly.

 

 

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