Automatic generation of HR documents
Why automated document GENERATION for HR?
HR processes can be accelerated through software-based document generation. Thanks to automatic storage in a digital personnel file, printing and storage costs are eliminated. This way you increase the service quality of your HR department! A complete digitization of HR processes in connection with integrated document generation speeds up all administrative steps, creates transparency and makes processes more efficient.
ADVANTAGES OF AUTOMATED DOCUMENT GENERATION
Creating HR documents with a software solution has many advantages. For example, the process status can be checked by everyone involved at any time. Document quality can be significantly improved through error-free processes and documents. Your company corporate design rules are taken into account for all documents created – they are always CI-compliant. The automatic integration of employee data results in significant time savings. Data is transferred from SAP, SAP SuccessFactors or any other HCM system.
SUITABLE DOCUMENT TYPES
SIMPLY GENERATE WORK CONTRACTS AUTOMATICALLY
Contract management as part of process management in HR can be very complex: Different contracts and frequent changes have a high error potential and are often very costly. With automated contract creation, employment contracts, contract amendments or contract supplements can be digitally managed. In HR departments, quality assurance and streamlining of processes related to contracts can in this way be easily achieved.
FILING DOCUMENTS IN THE DIGITAL PERSONNEL FILE
With aconso you can easily manage legally compliant contract templates digitally and ensure transparent, individualized process management. The final documents are automatically stored in the digital personnel file, so that your HR administrator no longer needs to do anything manually.
PROVIDE EMPLOYEE INFORMATION AND ENSURE COMPLIANCE
Due to legal regulations, it is necessary to be able to prove the receipt of some documents. Companies are often obliged to inform a certain group of employees once, regularly or repeatedly about a certain matter. Proof of information clearly shows that you are complying with guidelines by making information available to specific groups of employees. Compliance is thus guaranteed. With just a few clicks, it is possible to prove that documents have been created and stored in a secure place where affected employees can access the information. The document is delivered in the respective legal area of the individual employee and is documented in a legally compliant manner. A recommended delivery location is the employee’s HR document box. Here, the recipient can view and manage the created documents directly.
Documents requiring proof: Examples and Benefits
Documents requiring proof appear more often in HR daily life than is generally known. Here you will find an overview of some documents whose delivery to the respective employees is subject to a requirement of proof. With our service you no longer have to worry about the issue of proof of information!
DOCUMENTS REQUIRING PROOF
- Annual privacy statement
- Declaration of consent
- Secrecy of telecommunications
- Notification of legal changes
Electronic signatures optimize HR processes
Paperless HR management with digital signatures! Say goodbye to paper chaos: Sign automatically generated documents such as employment contracts or bonus letters digitally and benefit from increased efficiency. With e-signatures from DocuSign or Adobe Acrobat Sign, you will have the tools to create legally binding electronic and digital signatures. You avoid media disruptions, no longer need to print or scan and can actually make end-to-end processes completely digital.
DISCOVER OUR SOLUTIONS FOR DOCUMENT GENERATION!
We would be pleased to provide you with further information, and show you our solutions for document management.