Case Study

Document Creation at Munich airport

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"Owing to the multitude of documents, the work for updating used to be enormous if changes were made to the templates. Today, we update our documents more or less at the touch of a button."
Tobias HermannHR Services Flughafen München GmbH (FMG)

Create efficient HR standard letters

With the automatic Document Creation all 200 letter templates are available centrally and in a standard format: If the text module in the footer is changed once all templates are updated automatically as of the key date.

Company

  • operator of the commercial airport Munich
  • 14 subsidiaries
  • More than 8,000 employees

Challenges

  • Update templates at the touch of a button
  • Save time and resources
  • Reduce work for updates

Solution

The Project

They must be capable of creation quickly and CI-conform, the cover letters of Flughafen München GmbH (FMG). Not an easy task for the airport operator and its group companies with 200 different letter templates. Today, Munich Airport uses the aconso Document Creation. The work for maintenance has been reduced substantially through the central template management.

Faultless documents

Not only the document templates, but also all employee letters at Munich Airport are now created within the shortest possible time thanks to the HR software solution. These are also available as standard letters at the touch of a button. The program receives all employee master data required for the letter directly from SAP and thus generates the documents from the HR department automatically and faultless.

HR documents with automated letter creation:

  • Maternity leave
  • Working hour agreements
  • Work confirmation and bonus letters
  • Works council hearing form

HR Document Creation installed rapidly

The new program generates the majority of the HR cover letters from the SAP context. Other documents are, on the other hand, created directly from the Digital Personnel File of aconso. The personnel master data required for the document are available up-to-date. Based on the already installed Digital Personnel File of aconso the Document Creation was also soon implemented as an additional component at the airport company.

Johannes Huber, IT coordinator for the Corporate Services unit acting as Shared Service Centre in the group, has been satisfied with the use of the Digital Personnel File of aconso since 2008.

"Therefore, it appears to be a perfectly logical second step for us to introduce the aconso DMS solution for the automatic Document Creation."
Johannes Huber IT Coordinator Corporate Services, Flughafen München GmbH (FMG)