How HR Software Improves Your Work-Life-Balance While Working from Home

Mann arbeitet im Garten

HR software that facilitates daily work can increase the quality of life of all employees through a better work-life balance. This is very interesting for the HR department. Especially now, in times of mobile working, digital HR tools can increase employee satisfaction. At the same time, they contribute to a more effective way of working and a more positive workday. 

Digital HR tools are needed to ensure that the quality of work and private life does not suffer or that the team spirit is not lost for HR employees working from home or on the move. HR software enables employees in the HR department to perform with the same efficiency as in the office and at the same time maintain contact with colleagues without investing more working time and neglecting their private life. 

Digital HR technology offers all employees in the company the opportunity to initiate and process HR inquiries quickly and easily from home or on the move. HR is thus able to respond promptly and flexibly to personnel inquiries. Employees can initiate HR processes themselves and view information independently without involving the HR department. This reduces the workload of HR specialists in the long term. 

Especially in mobile working times, HR software has a direct influence on the work-life balance and thus on employee satisfaction and the quality of work. The DAK Health Report 2020 shows, among other things, that increasing digitization and mobile working in the Corona pandemic relieve employees. Every second employee rates working with a laptop, smart phone and video conferencing in the mobile working environment as positive. The two representative surveys of over 7,000 employees before and during the pandemic show that the number of those who perceive digitization as a relief increased by 37% during the Corona crisis. The daily experience of stress even decreased by 29%.¹ 

No Work-Life-Balance Without Digitalization

Mobile working without digitization is almost impossible in HR. In many HR departments, employee data and HR documents can still be found in paper files. And filing cabinets simply cannot be taken into the mobile working environment. 

Personnel files need to be available digitally in order to provide employees in the HR department with optimal working conditions while working from home. Only in this way tasks can be completed without additional effort and investment of working time and human resources. HR software not only enables uncomplicated HR document management while working from home, it also improves communication and collaboration between colleagues who cannot work together in the office. At the same time, complex HR processes can be handled easily and smoothly. 

Digital Leave Request

One HR process that impacts directly daily lives of HR staff and employees in the mobile working environment is the leave request. Today, many companies still work with leave requests in paper form. The required effort to fill out a paper form and then submit it to the HR department and the respective manager can take several days. In addition, a paper form requires everyone involved to be physically present in the office, which is simply not possible in Corona times. This approach completely excludes the possibility of taking spontaneous leave.  

In a digitalized HR process, employees can view their time account at any time on their smartphone, tablet or notebook and request leave from home with just a few clicks. The responsible manager and HR also receive the request digitally and can approve it immediately. In a clever system, the process is linked to the employee’s calendar. If employees have an important appointment on that day or if their vacation overlaps with that of other colleagues, the system warns the manager. 

Why ‘mobile first’ is so important

Digitalization can make mobile work life easier for HR, employees and managers in many respects and thus improve the work-life balance. The use of mobile devices such as smartphones and tablets plays a central role here. After all, this gives everyone involved in an HR process maximum flexibility. In our private lives, we are already used to this anyway, because smartphones have become the central communication tool: We book movie or subway tickets with our mobiles and check in at the airport. Today, employees expect such convenient, mobile processes for HR as well.